Signature Instructions

How to set up a signature on Outlook for desktop (Windows)

Copy and Paste

One way to set up a signature within the Outlook desktop app is to copy and paste your signature text into the Signature section under the Mail tab in Outlook’s Settings.

1. Click on the File option in the top left corner
2. Select Options > Mail.
3. Click on signatures in the Composers section of the resulting menu.
4. Here, you can paste (CTRL/CMD + V or right click and select “paste”) your signature into the box labeled Edit signature.

Create a Signature File

If you already have your signature saved as a file, create a signature file (.txt or .rtf) and then insert that file into the ‘Signature’ field.

1. Create your signature file in a text editor like Notepad or Microsoft Word.
2. Open the ‘Signature’ field in Outlook and click on the ‘Insert File’ button.
3. Find your signature file on your computer and click ‘Open’.
4. Once you have your signature inserted into the ‘Signature’ field, make sure to select it as the default signature for new messages and replies/forwards under the ‘Choose default signature’ option. You can find this option by scrolling down in the ‘Signature’ field.

That’s it! Now every time you compose a new email or reply to an existing one, your signature will automatically be inserted at the bottom.

How to make a signature on Outlook for desktop (Mac)

Copy and Paste

Apple users can add signatures in the Outlook for desktop app via the copy and paste method.

1. Select ‘Outlook’ on the top left corner of your screen, then ‘Preferences.’
   
2. Click on ‘Signatures.’
   
3. Click on ‘+’ to create a new email signature then select ‘Edit.’
   
4. Paste (CTRL/CMD + V or right click and select “paste”) your signature and save.
   
5. Verify that the preview of your signature shows what you want to display.
   

Default Signature

1. Select ‘Choose default signature’ to include your newly added signature in every email you send.
2. If you prefer to set your signature on a case-by-case basis, click on ‘Signature’ and select the proper one.

How to add a signature in the Outlook mobile app

Adding an email signature in the Outlook mobile app is a great way to make your messages look more professional.

Creating a signature in Outlook for Android

The best way to add a signature in the Outlook mobile app on your Android device is with a text signature:

1. Open the Outlook app and go to the Outlook icon.
   
2. Click on the Gear icon at the bottom-left corner of the column
   
3. Tap on your account and then tap Signature.
   
4. Paste (CTRL/CMD + V or right click and select “paste”) your signature and tap Done.
   
5. Your signature will now appear at the bottom of all outgoing emails from Outlook on your Android device!

Creating a signature in Outlook on iPhone

1. Open the Outlook mobile app and go to Settings.
2. Tap on your account and then tap Signature.
3. Paste (CTRL/CMD + V or right click and select “paste”) your signature
4. Once you’re happy with your signature, tap Save.

That’s all there is to it! Now your emails will look more polished and professional thanks to your signature.